Personal Assistant / Chief of Staff Required

We are looking for a highly organized, proactive, and trustworthy Personal Assistant / Chief of Staff to support a Kuwait-based entrepreneur with executive administration, business operations, financial coordination, and strategic planning.

This role is ideal for experienced Executive Assistants or Chief of Staff professionals who can manage multiple priorities, maintain strict confidentiality, and ensure the smooth execution of business and personal responsibilities.

• Manage the executive’s calendar, appointments, meetings, and daily schedule.
• Coordinate meetings, prepare agendas, record meeting minutes, and follow up on action items.
• Organize business correspondence, reports, presentations, and executive documents.
• Maintain digital and physical filing systems for contracts, legal documents, identification records, insurance policies, and property-related files.
• Track renewals of visas, licenses, memberships, insurance policies, and other official documents.
• Consolidate monthly bank and investment statements into clear financial summaries.
• Monitor invoices, recurring payments, and ensure timely payment processing.
• Assist with budgeting, expense tracking, and personal financial administration.
• Coordinate with lawyers, consultants, brokers, government authorities, and business partners.
• Arrange business travel, accommodation, itineraries, and logistics.
• Monitor deadlines, ongoing projects, and ensure timely completion of assigned tasks.
• Support business operations by improving administrative efficiency.
• Handle confidential business and personal information with the highest level of professionalism.

• Bachelor’s degree in Business Administration, Management, Finance, or a related field is preferred.
• Minimum 5 years of experience as a Personal Assistant, Executive Assistant, or Chief of Staff.
• Excellent organizational, planning, and time-management skills.
• Strong written and verbal communication skills in English.
• Arabic language skills are an advantage.
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) and productivity tools.
• Experience in financial administration, budgeting, and document management.
• Ability to work independently while managing multiple priorities.
• High level of professionalism, integrity, and confidentiality.
• Strong interpersonal skills to coordinate with executives, clients, consultants, brokers, lawyers, and government authorities.

• Previous experience supporting entrepreneurs, business owners, or C-level executives.
• Good understanding of Kuwait's business environment and administrative procedures.
• Strong analytical, problem-solving, and follow-up abilities.
• Ability to perform well under pressure and meet tight deadlines.

• Opportunity to work directly with a successful entrepreneur.
• Dynamic and professional working environment.
• Exposure to executive management, business operations, and strategic decision-making.
• Long-term career growth and development opportunities.

Qualified candidates with at least 5 years of relevant experience are invited to send their updated CV to Email.

Email Subject: Application – Personal Assistant / Chief of Staff

Only shortlisted candidates will be contacted.